Early education funding support

Early education funding is available for:

• Eligible 2-year-old children whose families are receiving additional forms of government support, for 15 hours a week for 38 weeks (570 hours per year)
• Eligible 2-year-old children from working families, for 15 hours a week for 38 weeks (570 hours per year)
• All 3 and 4-year-old children for 15 hours a week for 38 weeks (570 hours per year), called the Universal Entitlement
• Eligible 3 and 4-year-old children from working families, for an additional 15 hours per week for 38 weeks (570 hours per year), called the Extended Entitlement (30 hours)

To deliver any or all the funded entitlements, a provider must be approved and be part of Merton's Directory of Providers of Funded Early Education.

For more information about the early education entitlement and the eligibility criteria visit www.childcarechoices.gov.uk

How do I become an approved provider and apply for funding?

Step one

Read the Funded Early Education Guidance (April 2024) which outlines how Merton Council works with funded providers and details the funding process and key funding information. Providers must meet the quality conditions detailed in the guidance to be able to deliver funded early education. You will need access to a computer or device with a web browser and IT skills to enable you to manage your funding claims on the Early Years Provider Hub.

To begin your application, please send an expression of interest by email to ey.funding@merton.gov.uk

Step two

You will receive an email with a choice of dates and times for an appointment with a member of the funding team.

For nurseries and preschools, we recommend that both the business owner (registered person) and the person who will be managing funding claims attend this appointment.

Appointments are via telephone and take around 30-45 minutes. They are an opportunity to talk through the funding guidance and process, ask any questions that you may have and for us to support you in becoming a funded provider.

Step three

Once you have booked an appointment you will be emailed:

• the Provider Early Education Funding Agreement. This outlines the terms and conditions of funding and forms the contract between you and the local authority
• the Funded Early Education Guidance
• a Bank Details form to enable funding payments to be made directly to your account

Please read through these documents in preparation for your Appointment and complete and return the bank details form to ey.funding@merton.gov.uk

Step four

Following your appointment, an account will be set up for you on the Early Years Provider Hub and you will be emailed instructions for how to log in and complete your Funding Agreement.

Once your agreement is submitted and approved, you will receive confirmation that you may begin offering funding places and your setting will be added to the Merton Directory of Funded Providers.

Details of your setting and the funded entitlements you offer will be published on the Family Services Directory website to assist parents who are looking for a funded early education place.

If you have any questions about joining the Merton Directory of Providers of Funded Early Education, please email providers@merton.gov.uk

Early Years Provider (EYP) Hub

All providers who have joined the Directory of Providers of Funded Early Education have an account with the Merton EYP Hub which they use to manage their funding claims. Once you have joined the Directory, you will be sent login details and user guides.

Log in to the EYP Hub

Merton EYP Hub User Guide - Validating eligibility codes

Supporting documents

• Funded Early Education Guidance
• Provider Early Education Funding Agreement
• Appendix 1 - Parent Funding Agreement Form 2024-25
• Parent Funding Agreement form 2024-25

A Parent Funding Form must be completed with each parent for each funding period. Please ensure you keep the form at your setting and give a copy to the parent.

• Appendix 2 - Annual Review and Audit Process Final
• Appendix 3 – Safeguarding Practice Review
• Appendix 4 – Inclusion Practice Review
• Change Form - please use this form to notify us of changes to your business such as closure, change of owner or premises

If you need to send any child or family information to us via email, please request an encrypted email link to ensure that the information can be sent securely.

Headcount

Headcount is the time when providers submit their funding claim for children taking up a funded place during that funding period.

Headcount weeks for 2024 to 2025 are:

• 13 May to 17 May 2024
• 30 Sep to 4 Oct 2024
• 13 Jan to 17 Jan 2025

Late starters

Late Starters are children who start a funded place after Headcount week and before the start of a new funding period

Funding timetable 2024 to 2025

Payment dates: providers will receive any due payment by the relevant published payment date. If an expected payment is not received by that date, the provider should email ey.funding@merton.gov.uk

These funding timescales and dates are also provided on page 17 of the Funded Early Education Guidance.